Free purchase order template
Make a purchase order in your browser. Add a PO number, the delivery address and date, and the tax on each line. When the supplier accepts the order, turn it into an invoice. The maker is free, with no sign-up. What you type is not uploaded; your browser builds the PDF.
This page is a working maker, not only a template. Fill in the form to get your own PDF, numbered for you.
About this page: written by Papertern from the official sources linked on this page, and checked against them. How we check the rules
Official pages we read: ATO: Tax invoices, Inland Revenue: GST tax invoices, GOV.UK: VAT Notice 700/21, Revenue: VAT invoices, CRA: RC4022, IRAS: GST record keeping, New York Tax Law 1132.
Choose your country
We show the tax labels and rules for the country you pick.
Select your country from the list. Tick "Remember my country on this device" if you want the page to open on that country next time. The box is unticked until you tick it. Once you choose, the page says "Rules shown for" and the country name, beside a "Change country" link.
Make your purchase order
- Add your business details and the supplier's details.
- Add the order details: the PO number, the dates, the delivery address, the payment terms and an optional reference.
- Add each item as its own line, with tax on the line.
- Add notes if you need them.
- Select the button to download the PDF.
Once the supplier accepts the order, use the button beside the PDF to turn it into an invoice.
What to put on a purchase order
A purchase order is a request to buy. These are the groups of fields the maker offers. They are common practice, not a rule.
- Who: your business details and the supplier's details.
- What: each item, with quantity and price.
- When and where: the PO number, the dates and the delivery address.
- Terms: the payment terms and an optional reference.
For more, read the purchase order guide: what to include and when it is a contract.
Purchase order or invoice
The buyer sends a purchase order to request goods or services. The supplier sends an invoice afterwards to ask for payment for what was delivered.
Tax and ID labels by country
Pick a country and the maker swaps in that country's labels, including a supplier ID field that a work order does not have. The table gives the wording the maker uses. It does not say what any tax office requires.
| Country | Tax checkbox | Business ID field | Supplier ID field |
|---|---|---|---|
| Australia | My business is registered for GST | ABN | Supplier ABN (optional) |
| New Zealand | My business is registered for GST | GST no. | Supplier GST no. (optional) |
| United Kingdom | My business is VAT-registered | VAT no. | Supplier VAT no. (optional) |
| Ireland | My business is registered for VAT | VAT no. | Supplier VAT no. (optional) |
| Canada | My business is registered for GST/HST | GST/HST no. | Supplier GST/HST no. (optional) |
| United States | I charge sales tax on this sale | EIN | Supplier EIN (optional) |
| Singapore | My business is GST-registered | GST reg. no. | Supplier GST reg. no. (optional) |
Need a work order instead? See the free work order (job sheet) template.
Common questions
Is a purchase order legally binding?
It can be. A purchase order is usually an offer to buy. If the supplier accepts it, for example in writing, by starting the work or by shipping the goods, that can form a contract. If the supplier replies with different terms, that can be a counter-offer instead, and which terms apply depends on the facts and the law where you are. This is general information, not legal advice. In the US, the Uniform Commercial Code lets a seller accept an order for goods by shipping them (UCC 2-206).
What is the difference between a purchase order and an invoice?
The buyer sends a purchase order to request goods or services on stated terms. The supplier sends an invoice afterwards to ask for payment for what was delivered. Once the supplier accepts, the button beside the PDF turns the order into an invoice.
Do I need to show tax on a purchase order?
That depends on your country. Select your country to see the tax label the maker uses and what the tax office's page says, with the date we read it. The maker shows tax at the rate you choose, so both sides can see the expected total before the order is confirmed.
The ATO says a GST-registered supplier must give a tax invoice within 28 days if the customer asks for one. A sale of A$82.50 or less including GST is the exception. We found no mention of purchase orders on that page. We read it on 8 October 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Source: ATO: Tax invoices
Inland Revenue says taxable supply information must go to a GST-registered buyer within 28 days of a request, for supplies over NZ$200. The parties can agree another date. We found no mention of purchase orders on that page. We read it on 8 October 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Source: Inland Revenue: How taxable supply information works
HMRC says only VAT-registered businesses can issue VAT invoices. A registered business must issue one for standard or reduced rate supplies to another VAT-registered person, normally within 30 days. VAT Notice 700/21 lists "orders and delivery notes" among the business records to keep. It does not say they are VAT invoices. We read it on 8 October 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Ireland's Revenue Commissioners (Revenue) say a VAT invoice sets out the details of a taxable supply as VAT law prescribes. It must be issued within 15 days of the end of the month of the supply. We found no mention of purchase orders on that page. We read it on 8 October 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Source: Revenue: What is a VAT invoice?
The CRA's guide RC4022 says customers may ask a supplier for an invoice or receipt so they can claim input tax credits. The supplier must then give them set details. We found no general rule on that page to issue one to every customer. We found purchase orders named only in its section on procurement cards. We read it on October 8, 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Source: CRA: RC4022 General information for GST/HST registrants
Sales tax is set by states and local governments, not by one federal rule (USA.gov). New York's Tax Law section 1132(a) covers documents the seller gives the customer. A purchase order is the buyer's document, and we found no New York rule on it. We read only New York's law, so check your state's tax department. We read these pages on October 8, 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Source: USA.gov: State taxes New York Tax Law section 1132(a)
IRAS says a GST-registered business must issue a tax invoice within 30 days of the time of supply. It need not issue one to a customer who is not GST-registered. We found purchase orders named only in its list of import and export records to keep. We read it on 8 October 2026. A purchase order is a request to buy. The maker shows tax at the rate you choose, so both sides can see the expected total.
Source: IRAS: Record Keeping Guide for GST-Registered Businesses
What this page does not cover
We do not give tax, legal or accounting advice here. We also cannot say whether your own purchase order is a contract. For your country's tax rule, read the tax office's own page.
Notes and checks
- Check your document before you send it: you are responsible for what it says.
- General information only, not tax, legal or accounting advice.
- We check the rules against official sources, but rules change and errors or omissions can happen: check the official source before you rely on it.
Rules checked 8 October 2026 against official sources.
Rules checked 8 October 2026 against official sources.
Rules checked 8 October 2026 against official sources.
Rules checked 8 October 2026 against official sources.
Rules checked October 8, 2026 against official sources.
Rules checked October 8, 2026 against official sources.
Rules checked 8 October 2026 against official sources.