Free work order (job sheet) template
Make a work order, also called a job sheet, in your browser. List parts and labour on separate lines and show tax at the rate you choose. Add a box for the customer to sign off the job. It costs nothing and needs no sign-up. Your details never leave your device, because the PDF is built there.
This page is a working maker, not only a template. Fill in the form to get your own job sheet PDF.
About this page: written by Papertern from the official sources linked on this page, and checked against them. How we check the rules
Official pages we read: ATO: Tax invoices, Inland Revenue: GST tax invoices, GOV.UK: VAT Notice 700/21, Revenue: VAT invoices, CRA: RC4022, IRAS: GST record keeping, New York Tax Law 1132.
Choose your country
We show the tax labels and rules for the country you pick.
Select your country from the list. Tick "Remember my country on this device" if you want the page to open on that country next time. The box is unticked until you tick it. Once you choose, the page says "Rules shown for" and the country name, beside a "Change country" link.
Your trade (optional)
Make your work order
- Select a trade, then add your business details and the customer's details.
- Add the job details: the work order number, the dates and the site address.
- Add each part and each block of labour as its own line.
- Add notes if you need them, and type the name of the person who signs off.
- Select the button to download the job sheet PDF.
When the job is finished, use the button beside the PDF to turn the work order into an invoice.
What to put on a work order
A work order is a job record. These are the groups of fields the maker offers. They are common practice, not a rule.
- Who: your business name and contact details, and the customer's name and site address.
- What: a description of the work requested.
- When: the work order number and the dates.
- Charges: parts and labour on separate lines, with tax if you charge it.
- Sign-off: the name of the person who confirms the job is finished.
Work order or invoice
A work order describes the job to be done. An invoice is the request for payment sent afterwards. The maker keeps the two apart, so you can send the work order first and the invoice when the work is done.
Tax and ID labels by country
Pick a country and the maker swaps in that country's labels. The table gives the wording the maker uses. It does not say what any tax office requires.
| Country | Tax checkbox | Business ID field |
|---|---|---|
| Australia | My business is registered for GST | ABN |
| New Zealand | My business is registered for GST | GST no. |
| United Kingdom | My business is VAT-registered | VAT no. |
| Ireland | My business is registered for VAT | VAT no. |
| Canada | My business is registered for GST/HST | GST/HST no. |
| United States | I charge sales tax on this sale | EIN |
| Singapore | My business is GST-registered | GST reg. no. |
Work order templates for trades
Start from a template made for your trade:
- General maintenance work order template
- Auto repair work order template
- HVAC work order template
- Property maintenance work order template
Need a purchase order instead? See the free purchase order template.
Common questions
Do I need a written work order?
A work order records the work requested, the work done, the parts and labour charged, and the customer's sign-off. Whether a law or contract requires one depends on your country and trade. This page does not cover that.
What is the difference between a work order and an invoice?
A work order describes the job, planned or finished, and gives the customer a place to sign off on site. An invoice is the request for payment sent afterwards. The button beside the PDF turns a finished work order into an invoice.
Do I need to show tax on a work order?
That depends on your country. Select your country to see the tax label the maker uses and what the tax office's page says, with the date we read it. The maker shows tax at the rate you choose, so the customer can see the expected total before you invoice.
The ATO says a GST-registered supplier must give a tax invoice within 28 days if the customer asks for one. A sale of A$82.50 or less including GST is the exception. We found no mention of work orders on that page. We read it on 8 October 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Source: ATO: Tax invoices
Inland Revenue says taxable supply information must go to a GST-registered buyer within 28 days of a request, for supplies over NZ$200. The parties can agree another date. We found no mention of work orders on that page. We read it on 8 October 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Source: Inland Revenue: How taxable supply information works
HMRC says only VAT-registered businesses can issue VAT invoices. A registered business must issue one for standard or reduced rate supplies to another VAT-registered person, normally within 30 days. We found no mention of work orders in VAT Notice 700/21. It lists "orders and delivery notes" among the business records to keep. We read it on 8 October 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Ireland's Revenue Commissioners (Revenue) say a VAT invoice sets out the details of a taxable supply as VAT law prescribes. It must be issued within 15 days of the end of the month of the supply. We found no mention of work orders on that page. We read it on 8 October 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Source: Revenue: What is a VAT invoice?
The CRA's guide RC4022 says customers may ask a supplier for an invoice or receipt so they can claim input tax credits. The supplier must then give them set details. We found no general rule on that page to issue one to every customer. We found no mention of work orders on that page. We read it on October 8, 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Source: CRA: RC4022 General information for GST/HST registrants
Sales tax is set by states and local governments, not by one federal rule (USA.gov). New York's Tax Law section 1132(a) says tax must be shown separately. This applies to the first sales slip, invoice, receipt or other statement of the price given to the customer. It does not name work orders. We read only New York's law, so check your state's tax department. We read these pages on October 8, 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Source: USA.gov: State taxes New York Tax Law section 1132(a)
IRAS says a GST-registered business must issue a tax invoice within 30 days of the time of supply. It need not issue one to a customer who is not GST-registered. We found no mention of work orders on that page. We read it on 8 October 2026. A work order is a job record. If you charge tax, the maker shows it at the rate you choose.
Source: IRAS: Record Keeping Guide for GST-Registered Businesses
What this page does not cover
We do not give tax, legal or accounting advice here. We also do not say what your own work order should contain. For your country's tax rule, read the tax office's own page.
Notes and checks
- Check your document before you send it: you are responsible for what it says.
- General information only, not tax, legal or accounting advice.
- We check the rules against official sources, but rules change and errors or omissions can happen: check the official source before you rely on it.
Rules checked 8 October 2026 against official sources.
Rules checked 8 October 2026 against official sources.
Rules checked 8 October 2026 against official sources.
Rules checked 8 October 2026 against official sources.
Rules checked October 8, 2026 against official sources.
Rules checked October 8, 2026 against official sources.
Rules checked 8 October 2026 against official sources.